Q&A

eIRB: Can I reopen a study in eIRB that has been closed in HSERA?
Studies that have closed or expired within <1 year of eIRB launch will be available in eIRB for you to reopen, as needed. If the study has been closed or...
Wed, Jan 21, 2026 at 8:46 PM
eIRB: How do I find completed or expired protocols?
Go to the eIRB menu and click on Search IRB Protocols. In the Filter Search panel, ensure that you check the box next to "Include Inactive." This ...
Mon, Mar 2, 2026 at 10:59 AM
eIRB: How do I reopen a study that has expired or was previously closed?
When a protocol is in an expired or completed state, the protocol is locked to further edits. Click Request in the Request to Reopen blue box at the top of ...
Mon, Mar 2, 2026 at 11:10 AM
eIRB: How does a Department Chair provide approval of an initial submission?
Please click here for a Department Chair Guide
Mon, Mar 2, 2026 at 11:13 AM
eIRB: How does a Principal Investigator (PI) approve a submission?
Please click here for a Principal Investigator Guide
Mon, Mar 2, 2026 at 11:13 AM
eIRB: How long will I have access to my existing and prior studies in HSERA?
HSERA will be accessible in a view-only format for one-year post-launch. You will be able to download documents as well. It is strongly encouraged that you ...
Wed, Jan 21, 2026 at 8:38 PM
eIRB: If someone is listed on an existing protocol in HSERA but is no longer at Penn, will they be migrated to eIRB?
They will be migrated, but show up as inactive in eIRB. You should remove them before or after migration for accurate record keeping.
Wed, Jan 21, 2026 at 8:39 PM
eIRB: If we have a legacy protocol number, can we continue using it in documents, or should we use the new eIRB protocol number?
You may continue to use your legacy protocol number in study documents and cover letters. The system allows you to search by either the legacy or the new eI...
Wed, Jan 21, 2026 at 8:36 PM
eIRB: Is there anything to consider for protocols where Penn serves as the single IRB?
The IRB will reach out to teams managing sIRB studies and work with them to add relying study sites to eIRB before or at eIRB launch. The IRB will assist wi...
Wed, Jan 21, 2026 at 8:47 PM
eIRB: My CITI training is showing as expired or incomplete. What do I do?
Email IRBCITISupport@lists.upenn.edu for support.
Mon, Mar 2, 2026 at 11:14 AM